Formatting a spreadsheet in Excel can help you simply the flow of your text and data, as well as ensure integrity on the flow of information that is being filtered through it.


Microsoft Excel is a spreadsheet program used to store and retrieve numerical data in a grid format of columns and rows. It is ideal for entering functions, calculating and analyzing numerical data such as taxes, grades, sales etc.
The spreadsheet is designed to primarily be a multi-tasked calculator that saves data and records numerical amounts. Excel Spreadsheet serves different function, users are free to use ready made formats or even create their own to tailor fit to their needs since Excel allows the user to work on text, numbers, date information in a relatively open and unstructured way.
Formats used by teachers is different from the one used by business establishments, Excel functions accordingly to the users will but automatically computes input data with the function and formula command. Excel Spreadsheet can be format according to use and design.

Uses of Excel

Excel is used widely in financial-related activities for the users to customize formulas and calculate anything from simple quarterly sales count to annual reports. Excel counts numerical values, all of the values input or it may be selective. By the use of formulas found as you type characters.
These formulas involves SUM (to basically get the sum), COUNTIF, COUNTIFS (for multiple number selective), AVE (For averaging) and more exploratory purposes whether statistical or simple math rules.
Excel spreadsheet also contains statistical formulas, graph and table that can assist researchers in computing survey and study results by performing variance analysis, chi-square and chart complex data.

 Format Design

To format the Microsoft excel design the user must be familiar with the ribbons found at the top of the Excel spreadsheet that contains tab named Home, Insert, Page Layout, Formulas, Data, Review and View.
Home tab allows the user to design the cells in away convenient to the eyes. Home have changeable settings that can be altered according to the current use of numerical data that can be in form of currency, statistics or date to better recognize digits.
Insert tab contains illustration and graphical representation of the numerical data input. By assuring that the data highlighted is correct the results shown in the graphical illustration will contain less error. Illustrations such as pie graph, charts and bar graphs are found in this bar and can be designed by clicking on the illustration.
Page Layout tab will assist the users in printing by setting the right margin of the sheet, orientation, size and page size. Formula tab contains Excel setting to properly recognize and accommodate by the system the data input in the software.
The data tab serves as the information organizer. Data tab have functions that are useful in organizing scrambled input data. Functions such as filter, sort, organize it alphabetically or reverse. The Review tab contains function for proofreading the file and minimizing errors. The View tab contains commands for efficient viewing of worksheets.

Saving and File Format

Microsoft Excel files can be saved as .xlsl file or .xls file, the difference in the two file types rely on the Microsoft Excel being used. .xls file are used by Microsoft Excel version 1997 up to 2003 Worksheet, while .xlsl are used by 2015 up to latest versions of Microsoft Excel.